Catholic Charities of Onondaga County

  • Benefits HRIS Administrator - Human Resources - Full Time

    Job Locations US-NY-Syracuse
    Posted Date 4 days ago(4 days ago)
    # of Openings
    Human Resources
  • Overview

    Catholic Charities of Onondaga County is a human services agency, dedicated to caring for those in need while promoting human development, collaboration, and the elimination of poverty and injustice.  Catholic Charities believes that all people have infinite value and are worthy of dignity and respect, and above all, is committed to creating hope and transforming lives.


    We currently have an opportunity available for a Benefits/HRIS Administrator in the Human Resources Department. This is a Full Time position; 35 hours per week, Monday-Friday.



    The HRIS/Benefits administrator will provide day to day management and coordination of all activities related to employee benefits and leaves; and provide analytical and technical support in the delivery of benefits and HRIS administration for Catholic Charities of Onondaga County and Toomey Residential and Community Services. Work as part of the human resources team, to insure and provide exceptional and timely customer service to employees and other constituents.


    Essential Functions/Responsibilities:


    1. Manage and coordinate the Agencies employee group benefit programs: health, dental, life, short term disability, paid family leave, workers compensation, and 401(k) plans.
    2. Review insurance and appropriate retirement plans with employees. Assist employees and process all enrollments, changes and terminations in an appropriate and timely manner. Process payroll deductions associated with insurance benefits. Document communication with employees, Diocese and carriers regarding benefits. Work with Diocese, vendors and employees to insure accuracy and timeliness of information and to resolve any issues.
    3. In conjunction with supervisors, coordinate employee leaves. Insure that employees receive appropriate communications and required notices. Determine eligibility for leave such as FMLA, disability, workers compensation, paid family leave and personal leave following applicable laws and agency policies.
    4. Serve as the HRIS Administrator ensuring data integrity. Develop and implement audit processes to facilitate the analysis of data input and output to ensure accuracy and consistency; and support the HR team in areas of data maintenance, data integrity, reporting, and analytics.
    5. Monitor and adjust as appropriate paid time off benefits based on employee hire, change or termination. Work with supervisors to insure that employees are in the appropriate category and review twice a year to insure benefit code corresponds with hours worked.
    6. Review and approve all benefit related data changes to include terminations, transfers and reclassifications for entry into HRIS data base.
    7. As directed, produce, maintains and support accurate and timely reports or queries and correspondence using HR / Payroll /benefits databases and Microsoft office software.
    8. Work with payroll to provide data and system support within the HRIS and Payroll system and to ensure accuracy and consistency. Assist in the implementation of different HRIS modules and functionality.
    9. Manage and coordinate the employee open enrollment process and provide benefit information at new employee orientation.
    10. In conjunction with supervisor, develop, update and maintain employee benefit materials for employees.
    11. Coordinate agency Wellness initiative. Make recommendations to improve areas of responsibilities based on research of best practices.
    12. Conduct applicable and relevant benefit surveys. Resolve employee relations issues within scope of knowledge and authority.
    13. Maintain guidelines established by the funding sources, Diocese and Catholic Charities policies and procedures. Must maintain strict confidentiality.


    Education and/or Experience Required at Entry:  Bachelor degree in human resources, business or related field with three (3) years of experience in a centralized human resources environment, or equivalent combination of education and experience is required. In depth knowledge of local, state and federal employment laws and regulations is required, experience in the development and implementation of new systems preferred. Expereince with ADP Workforce Now strongly preferred.


    Working Conditions and Environment/Physical Demands:  Mobility sufficient to drive to and participate in meetings at community facilities which may not meet Federal accessibility standards for disabled individuals.


    Required Trainings: Virtus, Corporate Compliance, Core Updates


    Licenses/Certificate/Clearances: Valid NYS Driver’s license, State Central Registry Clearance, Virtus Background check, Professional in Human Resources certification (PHR or SPHR) preferred.


    Skills/Abilities: Proficiency in Microsoft Office, and HRIS systems; The ability to demonstrate and adhere to the Agency’s Core Behaviors as listed below.


    • Cultural Competence: Establishes positive relationships; Treats clients, co-workers, and others with respect, dignity, and compassion; embraces the diversity of others; Leverages cultural differences to benefit the individual and the organization.


    • Communication:   Expresses thoughts clearly, listens actively, and seeks clarification when necessary. Responds to communications in a timely fashion, uses reasoning, logic, and data to create acceptance.


    • Collaboration: Recognizes when he/she is the best person to complete a task, and when to incorporate team members with superior expertise, and does not fear doing so; Does not take credit for good results and follows through on commitments.


    • Quality of Services/Work and Accountability: Demonstrates competence and a commitment to producing an accurate and thorough work product; Takes responsibility for work actions, and adheres to Agency and Diocesan policies and procedures.


    • Judgment and Ethics: Actions and behaviors model Agency values of privacy, dignity, confidentiality, honesty, quality and excellence, demonstrate an understanding of ethical and compliance standards, and reflect the best interest of those served.


    • Adaptability: Quickly adjusts to new demands, people and environments and copes well with unexpected challenging situations; Changes priorities to respond to changing goals; Demonstrates composure under stress and manages competing deadlines.


    • Initiative: Initiates role-appropriate actions without a lot of guidance; A self-starter who is consistently productive without being told and/or reminded what to do.


    • Adept Problem Solver: First to offer to help, comes through fast and over delivers; Offers creative, innovative ideas, and new approaches to solving problems; Improves processes by rapidly acquiring and integrating new information.


    • Humility: Exudes confidence but not in a way that intimidates others; Embraces the better ideas of others; Learns from failure, and steps back to see if someone has a better point of view.


    • Leadership: Inclusive, humble, self-directed, and mission focused; Inspires others to action, demonstrates competence, seeks feedback (both positive and constructive) and shows genuine concern for the well being of the group.



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